Paying for the Cost of Workplace Adaptations
In some cases, the employer is obligated to pay for “reasonable accommodations” and adaptations; however, it’s usually best for the employee to take the initiative in researching which adaptations and modifications are necessary to perform the job. Many of these changes can be inexpensive and relatively simple to implement, such as a magnifier or better lighting at your work station.
When you present your requests to your employer, it is important to emphasize your competence, initiative, and responsibility. Explain the problem, briefly outline the possible solutions, and describe how you arrived at your final recommendations.
Some adaptations can be expensive, however. There can be substantial initial and ongoing costs if the adaptive or specialized technology must be programmed to coordinate with the company’s specific system.
Although your employer may be obligated to pay for any reasonable costs, it may be possible, with the support of locally-based organizations, to acquire adaptive technology and services through financial support or a loaner program from your local community-based vision rehabilitation center or not-for-profit organization. It is likely that your employer will appreciate your investigation of all potential options.
As with all negotiations, it is important that you and the employer recognize that you are both working to achieve the same goal – to make you the most effective employee you can be for the benefit of the company.